The University of Florida Herbarium staff works with researchers to facilitate the processing of submitted specimens. Collections are accepted in accordance the herbarium’s Collection Acquisitions Policy.

 It is the responsibility of the collector to properly prepare, label and sort specimen sets. The herbarium will mount and accession the specimens and distribute duplicates once they are submitted for processing. The following checklist will help collectors understand the specimen set requirements so we can accomplish our joint goal.

Before You Collect

When You Collect

Specimen Storage and Handling


Permit Yes Applied For Doc. Attached No Not Applicable
Import / Export
Endangered Species (state/region)
Endangered Species (Federal, USFWS / country)
Material Transfer Agreement: This can not be executed by Museum staff. It has to be institutionally executed by certain UF administrators as designated by the UF Provost.
Noxious Weed (federal / country)
Noxious Weed (state / region)

Specimens Data and Labels

Specimen Set Organization

Submission of the Sets for Processing. Once your sets are ready, inform the Collection Manager. The FLAS set will be reviewed. Specimens meeting our criteria will be put in our mounting queue. Duplicates will be distributed unmounted as receiving herbaria prefer to use their own materials and methods for specimen preparation. In addition, you will need to provide the following: