Collections data provided by the University of Florida Herbarium (FLAS), Florida Museum of Natural (FLMNH) either through the web catalog or via data files are subject to the following usage conditions:

1. These data are copyright protected by the University of Florida Herbarium (FLAS), Florida Museum of Natural History (FLMNH). All rights reserved.

a. All media are for nonprofit, educational, and personal use of students, scholars and the public.

b. Any commercial use or publication by printed or electronic media is strictly prohibited without the express written permission of the Museum.

c. Exact locality data may not be distributed, published, or posted on the web for endangered or threatened species as defined by the Preservation of Native Flora of Florida law or Federal Endangered Species Act. See: Preserving Florida’s Native Flora for more information.

d. Prior permission must be obtained for redistribution of these data.

e. Prior permission must be obtained for posting of these data on web sites. The following conditions will apply to such postings.

i. These data may not be posted as the sole feature of a web database or site.

ii. Certain portions of these data may be posted, with permission, as part of a larger web database or site.

iii. All postings of individual specimen data must include the URL link for each record in the University of Florida Herbarium collections catalog and the date those data were provided. See sourceURL and sourceinfo fields below for examples.

f. The assistance of the University of Florida Herbarium (FLAS), Florida Museum of Natural History (FLMNH) should be acknowledged in all publications and web pages in which these data are utilized. We will appreciate receiving reprints, pdfs, or a full bibliographic citation any such work. This will help us document the use of our collection.

g. University of Florida Herbarium specimens should be cited with the acronym: FLAS

h. For permissions, contact: Alan R. Franck, Collection Manager, or Lucas C. Majure, Curator of the Herbarium.

2. The University of Florida Herbarium (FLAS), Florida Museum of Natural History (FLMNH) and the University of Florida (UF) make no representations or warranties regarding the conditions or functionality of this web page or the data in this database, its suitability for use, or that it will be uninterrupted or error free. FLAS, FLMNH and UF further make no representations about the suitability of any software used on this server or any content or information made accessible by that software for any purpose.

3. The databases contain abridged data. Although every effort has been made to provide accurate data, the databases are provided ‘as is’ without express or implied warranty, including the implied warranty of merchantability and fitness for a particular purpose. The User accepts the responsibility of verifying the complete data, including provenience, taxonomic, and ecological information, in consultation with the curatorial staff and/or by inspection of the specimens and the collection catalogue. FLAS, FLMNH and UF shall not be liable for any damages suffered the users of the database or the software, programming, and other documentation found on these web pages or in these databases.

4. FLAS, FLMNH and UF further disclaim any liability whatsoever for any information documentation, programs, software, or other material (“information”) which is, or may become, a part of these web pages; and do not warrant or guarantee that the information will not be offensive to the User. The User is hereby put on notice that by accessing and using these web pages or these databases the User assumes the risk that the information and documentation contained on these web pages or in these databases may be offensive, inaccurate, and/or incomplete, and/or may not meet the needs and requirements of the User. The entire risk as to the use of these web pages or these databases is assumed by the User.

5. By using these web pages or these databases, or copying any pages or data found on or via these web pages or these databases, the User agrees to abide by the federal copyright laws and all other applicable laws of the U.S. and/or the state of Florida as well as the terms of this Disclaimer. FLAS, FLMNH and UF shall have the right to terminate the User’s privilege of use immediately by written notice upon the User’s breach of, or non-compliance with the foregoing. User may be held legally responsible for any copyright infringement that is caused or encouraged by User’s failure to abide by the terms set forth herein.

Data Structure of Export Database or Spreadsheet

Please note there are fields with duplicative data. This allows the user to select the fields that work best for their purposes. Not all fields match Darwin Core or meet Darwin Core standards.

Field Type Size Discussion
Specimen Identifiers
sourceurl Text 70 URL for this record in the University of Florida Herbarium collections catalog.
E.g.: https://www.floridamuseum.ufl.edu/herbarium/cat/search.asp?accno=208914
sourceinfo Text 200 Statement to be posted with these data if posted on the web.
E.g.: These data are provided by the University of Florida Herbarium (FLAS) on 14 March 2007. For current specimen data consult the collection catalog at: https://www.floridamuseum.ufl.edu/herbarium/cat/
instcode Text 10 FLAS: official acronym for the University of Florida Herbarium
accno Text 7 FLAS specimen accession number.
Taxonomic Identifiers: The idhistory field contains the verbatim identification data on the specimen. All of these other taxonomic fields are standardized based on our collection filing and synonymy.
familyeng Text 22 Family in the Engler and Prantl system generally as per Index Nominum Genericorum (http://ravenel.si.edu/botany/ing/) and Engler, Adolf. 1954-1964. A. Engler’s Syllabus der Pflanzenfamilien : mit besonderer Berücksichtigung der Nutzpflanzen nebst einer Übersicht über die Florenreiche und Florengebiete der Erde. 12., völlig neugestaltete Aufl. 2 v. 1. Band. Allgemeiner Teil: Bakterien bis Gymnospermen. –2. Band. Angiospermen. Übersicht über die Florengebiete der Erde. Gebrüder Borntraeger, Berlin-Nikolassee, [Germany]. 2 v. [note: Bd. 1: von Hans Melchior und Erich Werdermann. Bd. 2: Hrsg. von Hans Melchior.]
familyapg Text 22 Modern family classification generally derived from the combination of the work presented by the Angiosperm Phylogeny Group, recent molecular studies and Peter Steven’s Angiosperm Phylogeny Website as interpreted by Walter S. Judd, Kent D. Perkins and others.
famapg Text 4 Family code for the modern family as per our collection system (alphabetical, numerical). Used for sorting/filing specimens at FLAS.
gnmodif Text 7 Genus modifier, e.g.: X, aff., cf., ?
genus Text 22 Genus name
spmodif Text 7 Species modifier, e.g., x, aff., cf., ?
species Text 22 Specific epithet.
authority Text 200 Authority for species. This may be blank if the taxon is not in our taxa authority table. The authors may not match the Authors of Plants Names standards. We are working on cleaning all of this up.
rank1 Text 7 First taxonomic rank below species, e.g., var., ssp., forma. Sometimes used cv. used for cultivars.
infra1 Text 22 First infraspecific rank epithet.
infra1auth Text 80 Authority for infraspecific rank1.
rank2 Text 7 Second taxonomic rank below species, e.g., var., forma. Sometimes used cv. used for cultivars.
infra2 Text 22 Second infraspecific rank epithet.
infra2auth Text 80 Authority for infraspecific rank2.
sciname Text 254 Scientific name, i.e. concatenated gnmodif, genus, species, authority, rank1, infra1, infra1auth, rank2, infra2, infra2auth fields.
idhistory Memo variable Identification history in reverse order by date. Includes annotations and original id. on the label with data parts denoted by bracket identifiers.
Geographic Data
country Text 30 ISO 3166 Country (http://www.iso.org/iso/en/prods-services/iso3166ma/02iso-3166-code-lists/index.html)
vcountry Text 25 Verbatim country on label if different from ISO 3166 standard. E.g., if label says “Ceylon” then “Ceylon” is entered here and “Sri Lanka” is entered in the country field.
geo1flag Text 1 * means the country is not actually stated on the label and has been determined by the cataloger.
state Text 45 Standardized second geographic division of country on label. This is determined by the country table being developed, but not complete, at the University of Florida Herbarium.
vstate Text 25 Verbatim second geopgraphic division on label if different from standard.
geo2flag Text 1 * means the second geographic division is not on the label and has been determined by the cataloger. + means the division is stated on the label and includes the designation of province, state as defined in the UF country file. E.g., label states “Venezuela: Bolivar” would have a blank in this field while a label with “Venezuela: Estado de Bolivar” would have a plus in this field since Venezuela has the second division defined as state.
county Text 45 Standardized third geographic division of country on label. This is determined by the country table being developed, but not complete, at the University of Florida Herbarium. This is county or parish in the U.S.
vcounty Text 25 Verbatim third geopgraphic division on label if different from standard. E.g., if label states “Dade County” “Miami-Dade” is placed as county and “Dade” is placed as verbatim county.
geo3flag Text 1 * means the third geographic division is not on the label and has been determined by the cataloger. + means the division is stated on the label and includes the designation as defined in the UF country file.
Collection Instance Data (collector, coll. number, date)
collector Text 176 There are two standards to denoted multiple collectors and a collection number on labels. A label with “David W. Hall #1946 with Chuck Nance and Allen Ake” will have the collector entered as “David W. Hall” and “with Chuck Nance and Allen Ake” placed in the collwith field. A label with “David W. Hall, Chuck Nance and Allen Ake #1946” will have the collector entered as “David W. Hall, Chuck Nance and Allen Ake”. Our database includes a collector tagging field which tags the number to the first collector for sorting purposes.
collno Text 12 The collection number as given on the label. Specimens with “s.n.” should be blank in this field.
collwith Text 100 Additional collectors after “with” on a label. See collector discussion above.
datecoll Text 40 Verbatim date of collection.
Verbatim Core Label Data and Notes
labelinfo Memo variable Verbatim core label text. Parts of this are tagged in the University of Florida Herbarium collection catalog but these tags are stripped out.
E.g. “|LO| U. Takutu-U. Essequibo Region. S. Kassikaityu R., 0-0.5 km S of river, heading toward Wassarai Mts. |EL| Elevation: 240 m. |LA| 1°38’57″N |LG| 59°14’59″W. |HA| Poorly drained dense forest on gray sandy clay, with Eperua, Euterpe and Inga. |PD| Herb; sepals green, petals pink.”
notes Memo variable Notes on the label or sheet. Parts of this are tagged in the University of Florida Herbarium collection catalog. These tags are converted to bracket text.
E.g., notes on the label:[Label heading], [Label footing], [Common name].
notes on the sheet: [Non-label note], [Admin. note]
Misc. Specimen and Record Descriptors
repro Text 3 Reproductive status as guessed by the cataloger

  • FLW: flowering
  • FRT: fruiting
  • FF: flowering and fruiting
  • FLB: flower buds
  • FRI: fruit immature
  • FFI: flowering with immature fruit
  • FBF: flower buds and mature fruit
  • FBI: flower buds and immature fruit
  • CON: bearing cones (such as with conifers)
  • STM: male strobili
  • STF: female strobili
  • VEG: vegetative (no flowers or fruit)
  • FER: fertile specimens (e.g., fern with spores)
cultcode Logical True/False True: label states that the plant is cultivated.
security Text 1 “T” (or “Y”), this plant has a sensitive location (e.g., may be listed as endangered) and the exact locality is not to be distributed, published or displayed on the web.
editdate Date 10 Last date specimen record was edited.
Standardized Geographic Coordinates
lat Text 11 Latitude in decimal degrees. This may be interpreted from the raw label data which is present in the labelinfo field.
long Text 12 Longitude in decimal degrees. This may be interpreted from the raw label data which is present in the labelinfo field..
datum Text 1 Datum for the latitude and longitude.
llmethod Text 1 Method for obtaining latitude and longitude.
lluse Text 1 Usability of latitude and longitude. E.g., to county level, to city level.
llradius Numeric 6 Radius in meters for the latitude and longitude.
llorgunit Text 1 Original unit for the latitude and longitude. m=meters, f=feet
altmin Numeric 4 Altitude in meters, lowest measure if a range is given.
altmax Numeric 4 Altitude in meters, highest measure if a range is given, else blank.
altmethod Text 1 Method for determining altitude.
altacc Numeric 4 Altitude accuracy in meters.
altorgunit Text 1 Original unit for altitude. m=meters, f=feet.
Extracted Details from Verbatim Label Info. The labelinfo field is where these data are entered. If data is improperly or not tagged in the labelinfo field it may be incorrect or absent here.
locality Memo variable Locality extracted from the label text based on the tagging in that field. As a result this may or not read smoothly.
habitat Memo variable Habitat extracted from the label text based on the tagging in that field. As a result this may or not read smoothly.
pltdesc Memo variable Plant description extracted from the label text based on the tagging in that field. As a result this may or not read smoothly.