Directory Structure and Files
When PLabel for Windows is installed from PLWin.Zip the following directory structure is created:
\PLWin \data - Label data files may be stored in this directory. If you create a \PLWin-data directory at the same level as \PLWin the program first looks there for data files. As a second choice the program looks in \PLWin\data for the data files. The structure of the data files is detailed below. \export \pdata PLFootingsIn.dbf (*.fpt) - Inst. Footings data files PLFootingsPr.dbf (*.fpt) - Project Footings data files PLHeadings.dbf (*.fpt) - Project Footings data files PLCountry.dbf (*.cdx) - Country data file and index PLPrtConfig.dbf - Print configuration data file PLFamily.dbf (*.cdx) - Family data file and index PLGenera.dbf (*.cdx) - Genera data files PLTaxa.dbf (*.fpt) - Taxa data files PLTitles.dbf (*.fpt) - Title data files PLMain.mem - Main program configuration memory PLPrint.mem - Print configuration memory TempLabels.dbf (*.cdx, *.fpt) - Add (temp.) label data files and index. \prg PLWin3.exe - The PLabel for Windows program VFP7r.dll VFP7renu.dll - MS-Visual Foxpro runtime libraries resize.vct resize.vcx - Resize screen class libraries msvcr70.dll - Program runtime library foxuser.dbf foxuser.fpt - MS-Visual Foxpro program memory \print PLWinPrint.dbf PLWinPrint.fpt - Temporary print spool data files PLWinPrint-HP5P-4.frt / .frx - 4 labels per page report layout PLWinPrint-HP5P-6.frt / .frx - 6 labels per page report layout PLWinPrint-HP5P-8.frt / .frx - 8 labels per page report layout PLWinPrint-HP5P-bryo.frt / .frx - 1 label per page for bryophyte packey report layout Summary-sp-fam-coll.frt / .frx - Summary list report layout Summary-sp-fam-coll-loc.frt / .frx - Summary list report layout TempRTF.rtf - RTF formating temporary file
Label Data Files
This program uses MS-Visual Foxpro tables as data files. These files may be exported as tab-delimited files and then imported into a number of other programs such as MS-Excel and MS-Access.
Labels are stored in user created files with the “.plw” extension (*.fpt files accompany these files to store memo field information). The default directory for these files is C:\plwin_data. When absent, then \plwin\data\ is next directory of choice. The current working label and the template label are stored in the file: \plwin\pdata\templabels.dbf (templabels.fpt accompanies this files to store memo field information). This temporary label file has only 2 entries (records). Entry one is the template and entry two is the current label being worked on. The current label is added to the active user created file when the add button is selected.
For more details and recommendations on the information stored in the data fields for specimen labels see:
Preparation of Plant Specimens for Deposit as Herbarium Vouchers
Structure of user created label files (*.plw) and templabels.dbf
Name | Type | Width | Usuage |
FAMMODIF | Character | 7 | Uncertainty modifier for family. Generally ?, cf. or aff. |
FAMCODE | Character | 4 | Family code based on code in families table. |
GNMODIF | Character | 7 | Genus name modifier such as X, ?, cf., aff. |
GENUS | Character | 22 | Genus |
SPMODIF | Character | 7 | Species epithet modifier such as X, ?, cf., aff. |
SPECIES | Character | 22 | Specific epithet |
AUTHORITY | Character | 200 | Authority |
RANK1 | Character | 7 | Infraspecific rank 1 such as var., ssp. |
INFRA1 | Character | 50 | Infraspecific epithet 1 |
INFRA1AUTH | Character | 80 | Authority for infraspecific epithet 1 |
RANK2 | Character | 7 | Infraspecific rank 2 such as var., ssp. |
INFRA2 | Character | 22 | Infraspecific epithet 2 |
INFRA2AUTH | Character | 80 | Authority for infraspecific epithet 2 |
DET | Character | 70 | Determiner |
DETDATE | Character | 20 | Determination date |
COMMON | Character | 150 | Common names, if desired to be included, although not recommended as they will change when id’s change. |
COUNTRY | Character | 30 | Country, must be present in the countries file. |
STATE | Character | 45 | State, prov. or other division below country as defined in the countries file. |
COUNTY | Character | 45 | Second division below the country as defined in the countries file. E.g., county or parish in the United States. |
LOCNAME | Character | 70 | Standardized locality name such as Kanapaha Botanical Gardens. Note: this was used as a standardized field at the UF Herbarium and did not print on the label in versions of PLabel for Windows prior to 11 Oct. 2004. It now prints on the label after the “county” level geographic division. |
UTMZONE | Character | 2 | UTM zone. |
UTMNS | Character | 1 | UTM hemisphere designator, N or S. |
UTMEAST | Character | 20 | UTM easting coordinates. |
UTMNORTH | Character | 20 | UTM northing coordinates. |
LATCOORD | Character | 14 | Latitude coordinates. Format is flexible. Entering “o” will convert to a degree sign. |
LATNS | Character | 1 | Latitude N or S designation. |
LONGCOORD | Character | 15 | Longitude coordinates. Format is flexible. Entering “o” will convert to a degree sign. |
LONGEW | Character | 1 | Longitude E or W designation. |
DATUM | Character | 10 | Locality coordinates datum system. Lat./long. and UTM need this! |
GEOUNCERT | Numeric | 4 | Uncertainty of geographic coordinates in meters. |
STR | Character | 30 | Section, township, range. |
ELEVSTR | Character | 18 | Elevation in a flexible format. Certain rules will apply in the future. Recommended formats are: 1000 m., 1000-1500 m., 3000-3500 ft. |
LOCALITY | Memo | *variable | Verbal locality description. |
ORIGIN | Memo | *variable | Verbal description of original source of cultivated material, such where material in a botanical garden was originally obtained. |
HABITAT | Memo | *variable | Verbal habitat description including associated species. |
PLTDESC | Memo | *variable | Verbal plant description including height, flower and fruit color, fragrance. |
REPROSTAT | Character | 3 | Reproductive status: codes will be rigid in the future. Note: this does not print on the label. Currently the recommended list is:
|
COLL_FIRST | Character | 25 | First name and optional middle name or initial of primary collector. |
COLL_LAST | Character | 150 | Last name of primary collector. |
COLLNO | Character | 12 | Collection number of primary collector. |
COLLWITH | Character | 200 | Other collectors present. |
DATECOLL | Character | 40 | Date of collection. A format with the month spelled out or abbreviated and 4 digit year will prevent confusion. E.g., 3 May 2003, not 3/5/03 or 5/3/03 |
SHEETS | Numeric | 2 | Number of labels to be printed. This does not correlate to sheet 1 of 2, because it is up to the mounters and collection managers, not the collectors, to determine how specimens will best fit on sheets. |
NOTE | Memo | * variable | Additional notes about the specimen or location. Notes: Anything after |DN| (but before another tag) will print as a determination note at the top of the label under the scientific name and before the determiner. Anything after |DC| (but before another tag) will print as a determination note at the top of the label under the scientific name and the determiner. |DN| may be used as a determination note and |DC| may be used for determination confirmed and other notes. |
PROJECT | Memo | *variable | Project title. |
PROJECTNO | Character | 25 | Specimen number in a project. Printed after project title with no prefix. Add # or no. in front if you want that printed. |
PERMIT | Memo | *variable | Permit information. |
CULTCODE | Logical | 1 | The plant is cultivated. This will toggle the alternate label title on in printing. |
FIELDALC | Logical | 1 | The specimen was field preserved with alcohol. |
PHOTOS | Logical | 1 | Photos of the specimen in the field were taken. |
DNA | Logical | 1 | Material for DNA analysis was collected. |
SPIRIT | Logical | 1 | Spirit collections were also prepared. |
WOOD | Logical | 1 | A wood sample was prepared. |
LIVING | Logical | 1 | Living material was collected for cultivation. |
PROOFED | Character | 1 | A flag field for the user to keep track of proof reading of labels. It can also be used to flag specific labels for printing. |
SET | Character | 10 | A field that may be used to keep track of specimen sets. |